Pricing & Guidelines
Off-Peak: January-April, November
Sunday - Thursday: Half-day AM: $2,000 / Half-day PM: $2,500
Friday / Satruday: Half-day AM: $3,000 / Half-day PM: $3,500
Peak: May-October, December
Sunday - Thursday: Half-day AM: $3,000 / Half-day PM: $3,500
Friday / Satruday: Half-day AM: $3,500 / Half-day PM: $4,000
Morning Events: 8am to 3pm. Evening Events: 4pm to 1am. Event times must include setup and breakdown.
Reservation Requirements
◆ Return the completed, initialed, and signed contract.
◆ A booking deposit of 50% of the facility charges is due upon signing. A refundable damage deposit of $1,000 is also required, held via certified check only, and cannot be applied to the final balance.
Payment Information
◆ Cash is not accepted. Personal checks are accepted up to one month prior to your event date.
◆ All fees must be paid no later than one week prior to your event date. If payment is not received, the event may be cancelled due to non-payment.
Cancellations & Refunds
◆ Under 30 days — full penalty (loss of deposit).
◆ Over 30 days — reduced penalty based on time invested in your event.
◆ Reschedules — no penalty; your deposit transfers to the new date. Cancellations must be made in writing.
Arrival & Departure Times
◆ Guests and vendors may arrive up to 2 hours prior to the scheduled room block and must exit within 1 hour after the event end time. Set-up time within that window is included in the room block.
◆ Friday and Saturday events end at midnight with last call at 11:30pm, and vendors must be out by 1:00am. Sunday through Thursday events end at 10:00pm with last call at 9:30pm, and vendors must be out by 11:00pm.
◆ Early arrivals and late departures may result in additional charges and/or forfeit of the damage deposit.
Furniture Setup & Breakdown
◆ In-house tables and chairs (5ft rounds, 6ft banquet tables, and 100 chairs) are set according to arrangements made during your planning session.
◆ Rental equipment must be approved in advance and coordinated with your venue representative; delivery and pickup times must be arranged before preparation time begins.
◆ At the end of the event, your caterer or group must stack tables and chairs in areas designated by event
Cleanup Procedures
◆ Cleanup must take place within your contracted time. The venue requires at least one hour for cleanup.
◆ Your catering or food company handles set-up and breakdown and remains on site throughout the event to maintain the room.
◆ Should you not have a catering company or staff to manage these tasks, we will provide a quote for these services. Do-it-yourself cleanup is not permitted.
Event Staff & Planning
◆ A venue representative is on site throughout your event as part of the rental. We require at least one planning session prior to your event, when details including a floor plan and vendor list are finalized.
◆ While a venue representative is stationed on site, they cannot be part of your kitchen, vendor, or cleanup staff.
◆ Please appoint a responsible liaison to handle details during the event. A day-of coordinator, or someone not in the wedding party, is recommended. They should arrive at the beginning of preparation time, introduce themselves to event staff and vendors, and sign out at the end of the event.
◆ Day-of coordination, staffing, and vendor management are available through Avant-Garde Event Services — one call covers bartending, servers, porters, security, guest check-in, and coordinators.
Vendors
◆ Our preferred vendor list is currently in development; you are welcome to bring any caterer or vendor you wish in the meantime.
◆ Your caterer must provide a copy of their business license and proof of insurance. Recommended vendors know our space and rules best.
Food & Beverage
◆ Outside caterers are welcome with license and insurance on file. Inform your caterer of their precisely scheduled arrival and departure times.
◆ Avant-Garde Event Services handles all food and beverage staffing: catering staff for breakfast, lunch, and dinner service, buffet management, and dining area upkeep.
Alcohol & Bar Service
◆ Avant-Garde Event Services handles all alcohol service. You may not bring or serve your own alcohol.
◆ Fully trained bartenders continuously supervise the bar, product chilling, POS sales, cash management, and breakdown and cleanup, in compliance with Colorado liquor laws. No alcohol is served to anyone under 21.
◆ The bar must close one half-hour before the end of the event, with last call per the times listed above. Failure to comply with bar policies may result in closure of the bar and/or forfeit of the damage deposit.
Decorations
◆ Decorations, installation, and the use of indoor candles must be approved in advance; no open flames are permitted.
◆ Confetti, glitter, rice, birdseed, sparklers, fireworks, and other difficult-to-clean materials are not allowed and may result in loss of the damage deposit. All decorations must be removed at the end of your event.
Music & Dancing
◆ There is an orchestral area above the main floor for your DJ or sound system. Sound levels must remain acceptable for our residential Golden neighborhood and are approved by the event staff on duty.
◆ Please inform your musicians and DJ of our sound limits before your event.
Parking & Deliveries
◆ The outdoor parking lot accommodates up to 60 cars. Carpooling and group transportation are encouraged, especially where alcohol is served.
◆ Vendor deliveries and pickups must be arranged in advance to coincide with your arrival window. We are not responsible for items left before or after your event.
Accessibility
◆ The venue is ADA accessible. Please tell us about any accommodation your guests need in advance of your event so we can prepare the space accordingly.
Children & Guests
◆ Children must be continuously supervised during your event; there are green room, bride, and groom rooms that can serve as a quiet space.
◆ A small room at the entrance is ideal for coat check or guest check-in.
◆ Personal valuables are your responsibility; the venue is not responsible for lost or stolen items.
Smoking
◆ Smoking is prohibited inside all buildings. Please extinguish in the outdoor canisters provided.
Additional Rooms & Spaces
◆ Additional rooms are included with your reservation. See your venue representative about using the smaller rooms for dressing, babysitting, dining, bar, or other needs.
◆ Recommended capacities: main floor 110 seated dinner, 110 ceremony, 200 standing; second floor 100 seated, 80 theatre, 99 standing; entire building up to 299 standing.
Insurance
◆ Insurance: liability insurance is required. The certificate of insurance must include (1) minimum $1,000,000 commercial general liability per occurrence, including defense cost coverage outside the limits of liability, and (2) waiver of subrogation in favor of the Ivy Social House.